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Archives NZ Wellington: Finding Aids - by subject
Guides to assist in using archives of an organisation

Record Groups - Grey Binders - left side of image
Record groups are archives collections created by a single government 
department. Examples: Army Department (AD), Immigration (Im), Justice 
(J), Marine (M).

Series Lists
A descriptive listing of the archives held for each record group. The 
archives within a record group are divided into "series". Example: 
Immigration (Im) Series 15 refers to lists of assisted immigrants.

GAIMS - Government Archives Integrated Management System 
Coloured binders - red, green and blue. Uses keywords. All archives 
transferred to Archives NZ after 1987 are recorded in GAIMS.

Red Binders
Index to Agencies (or organisations)
Search by name, place, subject or agency. Each entry has a four-letter 
"agency" code. Example: NZ Railways - AAEB. Use this code to access 
the green binders.

Green Binders
Agency Documentation Schedules
Arranged in strict alphabetical order. In addition to a listing of 
records held, the information provided for each agency can include 
short historical notes, relevant legislation, the ministers 
responsible over time, "predecessor" and "successor" agencies and 
bibliographic references. Records are placed in "series" and each 
series is assigned a number. For a more detailed listing this number 
is required to access the blue binders.
Example: Registers of Applications for Employment  - AAEB Series 587 (1880-1907)

Blue Binders
Series Documentation Schedules
Arranged in numerical order. This provides a list of items and 
information about any restrictions on access. The item references can 
be ordered in the usual manner.

Unserialised Accessions
These are archives that have not been placed in "series" and are 
identified by having a "W" before the series number. Information is 
stored in the grey binders to the right of the coloured binders. 
Example: Registers of Application for Employment at Railways 1895-1985 
- AAEB W3337


ELMS - Electronic List Management System

A point and click "keyword" search system. It mostly contains recent 
accessions which are referenced using GAIMS and will in future include 
all the information contained in the binders.